ARTICLE 1 NAME and OBJECTS
1.1 Name: The name of this club shall be THE NEW EDINBURGH CRICKET CLUB of Ottawa
1.2 Objective: The objects of this club are:
(a.) To promote and foster the game of cricket on and off the field.
(b.) To promote an atmosphere of co-operation and friendliness among its members.
(c.) To promote a spirit of competitiveness among the membership in relation to other clubs.
(d.) To provide a forum for its members wherein they may relate socially to each other and other clubs.
(e.) To engage in socially responsible activities via the means of cricket.
ARTICLE 2 INTERPRETATIONS
2.1 In this constitution. The following words shall have the meanings given herein:
(a) Cricket Club – The New Edinburgh Cricket Club with its headquarters at Rideau Hall, grounds of the Governor General of Canada
(b) Administrative Power – Pertaining to the management of the affairs of the cricket club.
(c) Legislative Power – Pertaining to the enactment of laws and rules of the cricket club.
(d) Judicial Power – Pertaining to the interpreting of the constitution, laws and rules of the cricket club.
(e) Executive Officers President, Vice-President, Secretary, Treasurer, Chairperson of Social Committee
(f) Captains and Vice Captains – Captains and Vice Captains of the ‘A’, ‘B’, and ‘T20’ teams
(g) Selection Chairperson – A voting chair of the selection committee.
(h) Majority – A simple majority, i.e. 51% of the members present and voting.
(i) Meeting – A properly constituted general meeting, or a properly constitute special meeting, as per 9.1 (b) or 9.6.
(j) Club Year – That period of time from a properly constituted AGM to a properly constituted AGM in the subsequent calendar year.
(k) Vote – By open ballot, except where by a majority, the meeting deems it necessary to vote otherwise.
ARTICLE 3 MEMBERSHIPS
3.1 (a) Any person may on approval of the Executive be inducted into the cricket club.
(b) Inducting of any person into the club shall take the form of that
person paying the club fees and filing the membership form.
(c) Membership – Honorary, Life members, Playing members, Student members, Non playing members.
3.2 HONORARY MEMBERSHIP
(a) The club may by motion at a general meeting extend the privilege of
honorary membership to any person who is not an existing member of the
Honorary membership may be awarded
to any person who has made exemplary contributions to the club or to
cricket in Ottawa more broadly.
(b) Honorary members may not hold any office in the club.
(c) Honorary members will not be required to pay dues.
3.3 LIFE MEMBERSHIP
(a) The club may by motion at a general meeting extend the privilege of
life membership to any existing member of the club who has performed
extended distinguished service to the club.
(b) Life members will not be required to pay dues.
ARTICLE 4 EXECUTIVE
4.1 The Executive of the club shall be:
(a) The President
(b) The Vice-President
(c) The Secretary
(d) The Treasurer
(e) The Chairperson of the Social Committee
ARTICLE 5 PROCEDURES FOR THE ELECTION OF THE EXECUTIVE, CAPTAINS AND VICE CAPTAINS AND SELECTION CHAIRPERSON OF THE CLUB
(a) The club shall elect its Executive officers, Captains and Vice
Captains and Selection Chairperson at a meeting for this purpose held within eight (8) weeks of
the end of the cricket season.
(b) The date and hour of these meetings shall be determined by the Executive.
for the Executive officers, Captains and Vice Captains and Selection Chairperson may be oral, but
the voting shall be by secret ballot.
5.2 (a) An
elected or nominated Chief Electoral Officer shall determine the
procedure of the balloting, the counting of ballots and the validity of
the ballots cast.
(b) The Chief Electoral Officer may appoint any member present at the meeting to assist him in his duties.
5.3 Candidates polling the largest number of votes shall be elected to the office for which such person was nominated.
officers, captains and vice captains elected pursuant to Articles 5.1
(a) and 5.3 shall assume responsibilities of their respective offices
immediately after the meeting at which they were elected.
ARTICLE 6 TENURE OF EXECUTIVE, CAPTAINS, VICE CAPTAINS AND SELECTION CHAIRPERSON
6.1 Executive officers, Captains, Vice Captains and Selection Chairperson shall hold office for one club year subjected to Article 6.2.
6.2 (a) Any Executive officer, Captain, Vice Captain or Selection Chairperson who resigns must do so by written notice to the Executive.
Executive officer, Captain, Vice Captain or Selection Chairperson may be removed from office
by a three-fourth majority at a Special General Meeting called for this
member of the Executive who without reasonable excuse misses three (3)
consecutive meetings of the Executive is deemed to have vacated office.
ARTICLE 7 POWERS
7.1 The Administrative powers of the club shall lie in the Executive.
7.2 The Legislative powers of the club shall lie in the General Assembly.
Judicial powers of the club shall lie in the President except when
over-ruled by a two-thirds majority of the voting members present, be
it of the Executive or the General Assembly where the ruling is made.
7.4 Any member who disagrees with the ruling of the President may move for a veto of the subject ruling by the President.
ARTICLE 8 DUTIES OF THE EXECUTIVE OFFICERS
8.1 The President shall:
a. Call all meetings of the club,
b. Act as Chairperson at all meetings,
c. Be the formal representative of the club except where otherwise decided,
d. Have a casting vote to determine any issue which on a vote results in a tie,
e. Enforce the observation of the Constitution of the club.
a. Assist the President,
b. In the absence of the President, perform all the duties pertaining to the office of the President.
8.3 The Secretary shall:
- Keep a record of all the meetings of the club,
- Handle all correspondence of the club,
- Circulate to all members notices of the activities of the club,
- Distribute copies of the constitution to all members and keep a supply on hand,
- Carry out the usual duties of the office as specified in the bye laws.
8.4 The Treasurer shall:
- Keep an account of all revenue and expenditure of the club at all times,
- Be responsible for ensuring that all members pay their season fees in timely fashion,
- Approve all expenditure of the club,
- Provide a financial statement to the club,
- At the Annual General Meeting
- Whenever requested by at least two-thirds of the members.
8.5 The Chairperson of the Social Committee shall:
- Provide a forum for club members to relate socially to each other and other clubs,
- Call and chair all meetings of the Social Committee,
- The Social Committee shall function as specified in the by-laws.
ARTICLE 9 MEETINGS
9.1 Meetings shall be held:
(a) Anytime on the advice of the Executive, if there is business of the club to be dealt with immediately,
the presentation of a petition by ten (10) members or twenty-five (25)
percent, whichever is less of the voting members of the club to the
Executive, to decide a matter in the petition.
9.2 Subject to Article 9.1 meetings shall be called by a notice from the President through the Secretary given as follows:
- General Meeting – Two (2) weeks
- Special General Meeting – Forty-eight (48) hours.
the special topic has been dealt with at any special meeting, by
motion, further business of the club may be dealt with.
9.4 (a) Proceedings at any meeting are valid only if a quorum of the voting members of Club is present.
(b) A quorum is two (2) times the Executive plus one (1) of the members.
9.5 The Executive shall call at least two (2) general meetings per club year.
ARTICLE 10 FINANCES
10.1 The club shall open and maintain an account at an established Commercial Bank recognized by the Bank of Canada.
cheques and drafts drawn on the account shall be signed by the
Treasurer and countersigned by either the President, Vice President or Secretary.
10.3 All expenditure exceeding $50.00 other than fixed charges shall be approved by the Executive prior to the transaction.
10.4 There shall be an annual membership fee to be determined by the Executive meeting.
fees shall be determined by the Executive and shall be paid by the
playing member to the Captain or his delegate during the game in which
10.6 The Executive shall at no time make loans from the funds of the club.
10.7 Only Members in good financial standing shall
have the right to vote
ARTICLE 11 COMMITTEES
11.1 The Standing Committees are:
(a) Social Committee
(b) Selection Committee
11.2 The Executive may nominate or invite members to form other standing Ad-hoc Committee for any purpose they see fit.
ARTICLE 12 AMENDMENTS TO THIS CONSTITUTION
12.1 This Constitution may be amended at any meeting upon a motion submitted at a previous meeting.
of the motion for the amendment shall be communicated in writing by the
secretary to all members at least fifteen (15) days prior to the
motion for any amendment shall carry only upon the affirmative vote of
75 percent of the members present and eligible to vote.
ARTICLE 13 BY LAWS
Executive shall in writing prescribe the duties and scope of Authority
of the Captains of the respective teams, the selection Committee and
the Social Committees.
for any reason the Captain, or Vice-Captain of a team cannot exercise
his authority or perform his duties, the Selection Committee may for
the efficient operations of the team delegate any member not otherwise
prohibited to perform the duties as if such member were the Captain.
13.3 The Selection Committee shall:
(a) Be responsible for selection of all N.E.C.C. representative teams,
(b) Comprise of Captain “A”, Captain “B”, Captain “T20” and the Selection Committee Chairperson
for any reason a member of this committee fails to attend or to make
his representations at a meeting of this Committee, the other members
of this Committee shall nominate another member of the club to serve at
that meeting, but in no circumstances shall the Selection Committee
conduct a meeting with less than three (3) members.
d) New Edinburgh Cricket Club
The objective of the selection policy is to
create a transparent and structured framework to select strong and balanced
teams to represent NECC in OVCC tournaments.
Roles & Responsibilities
As per article 13.3 of NECC’s constitution, the
selection committee comprising of the Selection Committee Chairperson and
Captains from the 3(Challenge ”A”, Citizen ”B” and “T20”) divisions will be
responsible for selection of all N.E.C.C. representative teams.
role of each Selection Committee member is:
Selection committee chairperson – To oversee the
process and ensure club policies & values are adhered to in all selection
Challenge Division Captain – To select &
captain the challenge division
Citizen Division Captain – To select &
captain the citizen division
T20 Division Captain – To select & captain
the T20 division
Decisions will be made by the committee and not
by any individual. However, where issues cannot be resolved, the final decision
will be made by the Selection Committee Chairperson
In the absence of the Selection Committee
Chairperson, a member of the Executive committee shall chair the selection
selecting a team, the following 3 guiding principles will be leveraged:
a) All 3 divisions (Challenge “A”, Citizen “B” and
“T20”) will be of equal importance. NO DIVISION WILL BE TREATED AS 2nd
or 3rd TIERED
selection will not be based on a single factor but on multitude factors as
outlined in the Selection Criteria section
c) Decisions will be made primarily for the benefit
of the club and success of the divisions.
Selection meetings will be held on the practice
evening prior to a Saturday/Sunday(some instances Monday) fixture. Where it is
impossible to meet, selection will be done via telephone and or other
The following factors will be considered by the
selection committee when selecting teams:
AVAILABILITY: It is the responsibility of the
player to provide availability by no
later than end of day prior to practice through the “NECC
Availability”. All teams will be announced via email. Unless there are
extenuating personal circumstances, anything outside of this procedure is
FORM: This is a critical factor but not the only
Practices: All players are required to attend
training practices. If players are unable to attend practice, it is their
responsibility to advise the captain/selection chair of their situation and
attend when possible. As long as
performance is still at an acceptable level, selection will not be affected; however, a lack of communication will
be seen as detrimental to selection.
TEAM BALANCE: A captain is entitled to have team
balance, both in relation to the spread of batsmen and bowlers in the team as
well as the type of batsmen and bowlers. Team balance may also vary between the
ATTITUDE & WORK ETHIC: It is expected that
all players will approach practice sessions in the same way that they would
approach a game. Players are always expected to work hard during practices and
support each other . All players must
wear appropriate practice attire.
BEHAVIOUR: All players must always adhere to the
New Edinburgh Cricket Club Code of Conduct when representing the club both on
and off field. Players bringing the club or the game of cricket into disrepute
will jeopardize their chances of future selection
PAYMENT OF FEES: Players who have paid their
fees by the due date or who have a payment plan approved by the club will be
given preference in the selection process over players who haven’t.
The Selection Committee will only select players
registered with NECC/OVCC
The selection committee will try its level best
to announce teams by end of day following practice but in some instances, this
may get delayed to Friday noon.
A player may forfeit their rights to future
selection under the following scenarios:
once selected and informed, a player refuses to
play for the team in which they have been selected, without good reason.
player on his own decides to drop-off from a
team to let someone else take his position.
Should a player become unavailable after
selection, the selection committee will be entitled to call up any player not
currently engaged as a substitute to ensure the strength of the sides is not
It must be recognized that the selection
committee will not always be able to please everyone, and all players must
understand that the Club’s interests and then the interests of the team will
always come before their own. No one is guaranteed a spot in any given side and
given that the selectors have the full support of the club executives, all
decisions made in accordance with this policy will be final.
Complaints & Grievance Procedure
The selection committee exists to help and
provide support and will always be available to listen should players have any
complaints, suggestions or constructive criticism regarding the selection
process. All issues of this nature should initially be addressed to the
13.4 The Executive at any time may abolish or amend any BY LAW.