New Edinburgh Cricket Club Ottawa

New Edinburgh Cricket Club Ottawa - Club Constitution

THE CONSTITUTION OF THE


NEW EDINBURGH CRICKET CLUB


ARTICLE    1  NAME and OBJECTS

   1.1 Name:  The name of this club shall be THE NEW EDINBURGH CRICKET CLUB of Ottawa

   1.2 Objective: The objects of this club are:

 (a.) To promote and foster the game of cricket on and off the field.

(b.)  To promote an atmosphere of co-operation and friendliness among its members.

(c.)  To promote a spirit of competitiveness among the membership in relation to other clubs.

(d.)  To provide a forum for its members wherein they may relate socially to each other and other clubs.

(e.)  To engage in socially responsible activities via the means of cricket.

ARTICLE    2  INTERPRETATIONS

           2.1 In this constitution. The following words shall have the meanings given herein:

(a) Cricket Club – The New Edinburgh Cricket Club with its headquarters at Rideau Hall, grounds of the Governor General of Canada

(b) Administrative Power – Pertaining to the management of the affairs of the cricket club.

(c) Legislative Power – Pertaining to the enactment of laws and rules of the cricket club.

(d) Judicial Power – Pertaining to the interpreting of the constitution, laws and rules of the cricket club.

(e) Executive Officers President, Vice-President, Secretary, Treasurer, Chairperson of Social Committee

(f) Captains and Vice Captains – Captains and Vice Captains of the ‘A’, ‘B’, and ‘T20’ teams

(g) Majority – A simple majority, i.e. 51% of the members present and voting.

(h) Meeting – A properly constituted general meeting, or a properly constitute special meeting, as per 9.1 (b) or 9.6.

(i) Club Year – That period of time from a properly constituted AGM to a properly constituted AGM in the subsequent calendar year. 

(j) Vote – By open ballot, except where by a majority, the meeting deems it necessary to vote otherwise. 

ARTICLE    3  MEMBERSHIPS

            3.1 (a) Any person may on approval of the Executive be inducted into the cricket club.

                  (b) Inducting of any person into the club shall take the form of that person paying the club fees and filing the membership form.


                  (c) Membership – Honorary, Life members, Playing members, Non playing members.


            3.2  HONORARY MEMBERSHIP

                 
                  (a) The club may by motion at a general meeting extend the privilege of honorary membership to any person who is not an existing member of the club.  
                        Honorary membership may be awarded to any person who has made exemplary contributions    to the club or to cricket in Ottawa more broadly.

                 
                  (b) Honorary members may not hold any office in the club.

                 
                  (c) Honorary members will not be required to pay dues.


           3.3  LIFE MEMBERSHIP

                
                  (a) The club may by motion at a general meeting extend the privilege of life membership to any existing member of the club who has performed extended distinguished service to the club.

                 
                  (b) Life members will not be required to pay dues.


ARTICLE    4  EXECUTIVE

4.1 The Executive of the club shall be:

                   (a) The President

                   (b) The Vice-President

                   (c) The Secretary

                   (d) The Treasurer

                   (e) The Chairperson of the Social Committee

 

ARTICLE    5  PROCEDURES FOR THE ELECTION OF THE EXECUTIVE, CAPTAINS AND VICE CAPTAINS OF THE CLUB

5.1 (a) The club shall elect its Executive officers, Captains and Vice Captains at a meeting for this purpose held within eight (8) weeks of the end of the cricket season. 

     (b) The date and hour of these meetings shall be determined by the Executive.

     (c) Nominations for the Executive officers, captains and vice captains may be oral, but the voting shall be by secret ballot. 

           5.2 (a) An elected or nominated Chief Electoral Officer shall determine the procedure of the balloting, the counting of ballots and the validity of the ballots cast.

                 (b) The Chief Electoral Officer may appoint any member present at the meeting to assist him in his duties. 

5.3 Candidates polling the largest number of votes shall be elected to the office for which such person was nominated. 

5.4 Executive officers, captains and vice captains elected pursuant to Articles 5.1 (a) and 5.3 shall assume responsibilities of their respective offices immediately after the meeting at which they were elected.


ARTICLE    6  TENURE OF EXECUTIVE, CAPTAINS AND VICE CAPTAINS 

6.1 Executive officers, captains and vice captains shall hold office for one club year subjected to Article 6.2. 

6.2 (a) Any Executive officer, Captain or Vice Captain who resigns must do so by written notice to the Executive.

(b) Any Executive officer, Captain or Vice Captain may be removed from office by a three-fourth majority at a Special General Meeting called for this purpose. 

(c) Any member of the Executive who without reasonable excuse misses three (3) consecutive meetings of the Executive is deemed to have vacated office.


ARTICLE    7  POWERS 

7.1 The Administrative powers of the club shall lie in the Executive. 

7.2 The Legislative powers of the club shall lie in the General Assembly. 

7.3 The Judicial powers of the club shall lie in the President except when over-ruled by a two-thirds majority of the voting members present, be it of the Executive or the General Assembly where the ruling is made. 

7.4 Any member who disagrees with the ruling of the President may move for a veto of the subject ruling by the President.


ARTICLE    8  DUTIES OF THE EXECUTIVE OFFICERS 

            8.1 The President shall:

                         a. Call all meetings of the club,

                         b. Act as Chairperson at all meetings,

                         c. Be the formal representative of the club except where otherwise decided,

                         d. Have a casting vote to determine any issue which on a vote results in a tie,

                         e. Enforce the observation of the Constitution of the club.     

8.2 The Vice-President shall:

 

                         a. Assist the President,

                         b. In the absence of the President, perform all the duties pertaining to the office of the President.

           8.3 The Secretary shall:

      1. Keep a record of all the meetings of the club,
      2. Handle all correspondence of the club,
      3. Circulate to all members notices of the activities of the club,
      4. Distribute copies of the constitution to all members and keep a supply on hand,
      5. Carry out the usual duties of the office as specified in the bye laws.

8.4 The Treasurer shall:

      1. Keep an account of all revenue and expenditure of the club at all times,
      2. Be responsible for ensuring that all members pay their season fees in timely fashion,
      3. Approve all expenditure of the club,
      4. Provide a financial statement to the club,
        • At the Annual General Meeting
        • Whenever requested by at least two-thirds of the members.                        

8.5 The Chairperson of the Social Committee shall:

      1. Provide a forum for club members to relate socially to each other and other clubs,
      2. Call and chair all meetings of the Social Committee,
      3. The Social Committee shall function as specified in the by-laws.


ARTICLE    9  MEETINGS

             9.1 Meetings shall be held:

(a) Anytime on the advice of the Executive, if there is business of the club to be dealt with immediately,

(b) Upon the presentation of a petition by ten (10) members or twenty-five (25) percent, whichever is less of the voting members of the club to the Executive, to decide a matter in the petition. 

 9.2 Subject to Article 9.1 meetings shall be called by a notice from the President through the Secretary given as follows:

      1. General Meeting – Two (2) weeks
      2. Special General Meeting – Forty-eight (48) hours.

 9.3 After the special topic has been dealt with at any special meeting, by motion, further business of the club may be dealt with.

             9.4 (a) Proceedings at any meeting are valid only if a quorum of the voting members of Club is present.

       (b) A quorum is two (2) times the Executive plus one (1) of the members. 

             9.5 The Executive shall call at least two (2) general meetings per club year. 


ARTICLE    10  FINANCES 

10.1 The club shall open and maintain an account at an established Commercial Bank recognized by the Bank of Canada. 

10.2 All cheques and drafts drawn on the account shall be signed by the Treasurer and countersigned by either the president of Secretary. 

10.3 All expenditure exceeding $50.00 other than fixed charges shall be approved by the Executive prior to the transaction. 

10.4 There shall be an annual membership fee to be determined by the Executive meeting. 

10.5 Game fees shall be determined by the Executive and shall be paid by the playing member to the Captain or his delegate during the game in which he participates. 

10.6 The Executive shall at no time make loans from the funds of the club. 
 

ARTICLE    11  COMMITTEES 

   11.1 The Standing Committees are:

                   (a) Social Committee

                   (b) Selection Committee 

11.2 The Executive may nominate or invite members to form other standing Ad-hoc Committee for any purpose they see fit. 
 


ARTICLE    12  AMENDMENTS TO THIS CONSTITUTION 

12.1 This Constitution may be amended at any meeting upon a motion submitted at a previous meeting. 

12.2 Notice of the motion for the amendment shall be communicated in writing by the secretary to all members at least fifteen (15) days prior to the meeting, 

12.3 A motion for any amendment shall carry only upon the affirmative vote of 75 percent of the members present and eligible to vote. 
 

 

ARTICLE    13  BY LAWS 

13.1 The Executive shall in writing prescribe the duties and scope of Authority of the Captains of the respective teams, the selection Committee and the Social Committees. 

13.2 If for any reason the Captain, or Vice-Captain of a team cannot exercise his authority or perform his duties, the Selection Committee may for the efficient operations of the team delegate any member not otherwise prohibited to perform the duties   as if such member were the Captain. 

13.3 The Selection Committee shall:

(a) Be responsible for selection of all N.E.C.C. representative teams,

(b) Comprise of Captain “A”, Captain “B”, Captain “T20” and the Selection Committee Chairperson  

(c) If for any reason a member of this committee fails to attend or to make his representations at a meeting of this Committee, the other members of this Committee shall nominate another member of the club to serve at that meeting, but in no circumstances shall the Selection Committee conduct a meeting with less than three (3) members. 

13.4 The Executive at any time may abolish or amend any BYE LAW.